Call for Technical Sub-Group Applicants

The Health Product Declaration Collaborative’s Technical Committee has responsibility for development and maintenance of the HPD Open Standard. To assist the Technical Committee in this work, HPDC has established Technical Sub-Groups (TSGs) to address specific topics in further depth and detail. These TSGs examine issues and formulate recommendations for the Technical Committee. Their Charters are appended to this Call for Applicants.

The HPDC is issuing this Call for Applicants for a two-year term from 2023-2025 in the following TSGs:

Content Inventory & Supply Chain
This TSG assesses the need for ongoing evolution of methodology and data elements in the HPD Open Standard and propose revisions to the Technical Committee. Experience in applying the HPD Open Standard as well as expertise in data development, data analysis, supply chain data, and/ or hazard lists are required. Experience within supply chain operations is highly desirable.

Third Party Programs
This TSG manages the credentialing and methodology for independent review and verification of completed Health Product Declarations (HPDs). Experience in credentialing, quality standards, professional accreditation, or best practices related to preparation and verification of HPDs is required.

Hazards
This TSG addresses issues related to hazard screening and reporting, and other related topics such as GreenScreen methodology, chemical identification systems such as CAS RN, Special Conditions, etc. Experience with hazard screening methodologies, using data from HPDs for product selection, and/or use of data on related health data platforms is required.

Social Equity
This TSG addresses the intersection of social equity and material health. It considers social equity data elements to be included in the HPD Open Standard and defines the scope of work HPDC should undertake to support social equity through its programs and within the material health and broader green building ecosystem.

Any representative of a member organization of the HPDC may apply to participate in any Sub-Group(s). Participants must have expertise and experience relevant to the Sub-Group activities as described below. Members will represent user, manufacturer, ecosystem, and community perspectives.

Appointment to Standing TSGs is typically for a two-year term. An appointee to a TSG may serve up to 3 consecutive terms.

The time commitment for TSGs includes a one-hour conference call once per month. Work may also be assigned between calls to conduct research, develop draft materials, and review drafts, as well as participating in informal working groups.

Expertise Required

Required Qualifications for all TSGs are:

Employee of an HPDC Member organization
Ability and willingness to commit time to this effort including:
- Attendance at regularly scheduled calls, generally once per month.
- Offline review of materials as needed between calls.
- Participation in special calls as needed.
- Participation in face-to-face meetings if scheduled.
- Expertise and experience required for each TSG are described below.

Content Inventory & Supply Chain
This TSG assesses the need for ongoing evolution of methodology and data elements in the HPD Open Standard and proposes additions and revisions to support the advancement of material health practice. This includes development and evolution of Special Conditions and other Emerging Best Practices. The TSG also develops Best Practices for dealing with complex supply chain issues. Expertise and experience in one or more of the following is required:

Product selection and/or specification.
Experience in gathering, analyzing, and applying data for completion of the HPD.
Toxicology/Chemistry/Industrial Hygiene/Material Science or other related fields.
Intellectual property protection.
Supply chain management and data collection.
Supply chain intellectual property protection.
Materials science, chemistry, and toxicology
Experience with the HPD Builder.
Knowledge of and experience with the HPD Open Standard.

Third Party Programs
This TSG manages the credentialing and methodology for independent review and verification of completed Health Product Declarations (HPDs). Expertise and experience in one or more of the following is required:

Knowledge of and experience with HPD Open Standard.
Experience in gathering, analyzing, and applying data for preparation of the HPD.
Experience in credentialing, verification, quality standards, professional accreditation.
Materials science, chemistry, industrial hygiene and/or toxicology.
Intellectual property protection.

Hazards
This TSG will review and develop recommendations on issues related to hazard screening and reporting in the HPD. This will ensure accurate, rigorous, complete, consistent, and reliable hazard reporting. Experience and expertise in one or more of the following is required:

Hazard lists and sources.
Hazard screening methods, data sources, and issues, e.g., chemical classes.
Field of materials science, toxicology, industrial hygiene, chemistry and/or others relevant to hazard screening.
Hazard screening and assessment tools.

Knowledge/experience in one or more social equity related topics, such as: fair labor practices, social justice, environmental justice, diversity/equity/inclusion, community engagement and empowerment.
Participation in social equity related programs in member’s firm and/or community efforts.
Experience with other social equity focused organizations and programs.
A commitment to improving social equity in the building industry.

Application Process

Call for Applicants: HPDC Technical Sub-Groups

Individuals may serve on a maximum of two HPDC Technical Committee and/or Technical Sub-Group positions at any one time. Any member organization may not have more than one representative on a Sub-Group at any one time.

How to Submit an Application

Representatives of member organizations interested in serving on any of the groups included in this Call for Applicants must complete the appropriate online HPDC Group Application Form below.

Please note that HPDC may invite candidates to serve on a Sub-Group for which they did not indicate interest based on the candidate’s expertise and the needs of each group.

Deadline

The deadline for submissions is Friday, April 7, 2023 at 5:00 PM Pacific Daylight Time. Applicants will be notified of selection in April and seats will be taken the first full week of May.

Process for Selection

Applications will be reviewed by HPDC staff for completeness and adherence to membership and other requirements. All applications that meet these criteria will be forwarded to the HPDC Technical Committee for review and selection (as appropriate to the Group). The Technical Committee may request that Staff assist in this process.

TSG Application

Technical Subgroup Charters

Content Inventory & Supply Chain Technical Sub-Group Charter

Purpose

The mission of the Content Inventory & Supply Chain Technical Sub-Group (CISC TSG) is to assess the need for ongoing evolution of methodology and data elements in the HPD Open Standard and propose revisions to the Technical Committee. In so doing, the TSG will develop Best Practices for implementation considering complex supply chain issues, which will promote increased participation with the HPD Open Standard within the supply chain.

Role and Responsibilities

The CISC TSG is responsible to:

• Assess opportunities to improve and advance material health reporting and disclosure practices through the ongoing, proactive evolution of the HPD Open Standard.

• Engage as needed with manufacturers, suppliers, and other experts to ensure the feasibility of implementation and further adoption of the HPD Open Standard.

• Engage as needed within the project design team community – architects, designers, engineers, construction – to ensure feasibility of implementation and further adoption of the HPD Open Standard.

• Coordinate with other Technical Sub-Groups to ensure thorough evaluation of proposals.

• Develop proposed revisions and additions to the HPD Open Standard Format and Instructions, as appropriate, based on the above analysis.

The CISC TSG is chartered to produce whatever materials are consistent with the Sub-Group’s mission and scope. The work of the CISC TSG will be coordinated within overall HPDC initiatives through the HPDC Staff liaison. As a Standing Sub-Group, the CISC TSG will develop a Work Plan for each year and a Progress Report at the completion of the year. These documents will be delivered to the HPDC Technical Committee for review and approval.

Lifecycle

The CISC TSG is a Standing Sub-Group with no sunset date. It will continue in operation until the HPDC Technical Committee votes to change its charter.

Membership

The CISC TSG will be composed of 8-12 representatives of manufacturers, users, and other experts; the Technical Committee can increase the size of the Sub-Group if needed.

Members will be selected from respondents to a Call for Applicants that will be announced on the HPDC website and will be sent to all member companies. Sub-Group participants can be drawn from General and Affiliate Member companies. Experience in applying the HPD Open Standard as well as expertise in data development, data analysis, supply chain data, and/ or hazard lists are required. Experience within supply chain operations is highly desirable.

Leadership

The Technical Committee will appoint two Co-Chairs for the Sub-Group. The Technical Committee may, at its discretion, appoint a single Chair. The Chair/Co-Chairs may be members of the Technical Committee. The Chair/Co-Chairs must be representatives of General Members. The role of the Co- Chairs is to establish agendas for calls, facilitate discussion on calls, and work with HPDC staff to prepare the annual Work Plan and Progress Report. The Sub-Group Co-Chairs will serve as ex officio members of the Technical Committee and will be invited to attend TC meetings, participate in discussions, and contribute to work products as appropriate. Each Co-Chair is authorized to serve any of the functions in the absence of the second Co-Chair.

Terms and Term Limits

Appointments to the Sub-Group will be for a two-year term. When the Sub-Group is being established participants may be randomly selected for a one-year initial term in order to stagger terms. Appointments to the Sub-Groups may be made at any time. There are no limits on reappointment.

Appointed leaders of the Sub-Group may serve 2 two-year terms, until either he or she resigns from the role, or is remove by the Technical Committee. In the event that the leadership term of a Co-Chair expires prior to their term of appointment to the Sub-Group, they will remain a member of the Sub-Group if they so desire.

Meetings

The CISC TSG will meet via teleconference on a regular schedule, on a day and at a time that is mutually agreeable to members. As needed, the Sub-Group will hold interim meetings in between regular meetings. Members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Work of the Sub-Group will be accomplished by consensus. In cases where there is division on a topic, a vote will be taken and a majority of those present will be required for approval. A quorum consists of a simple majority of members of the Sub-Group. The Co-Chairs can also elevate these issues to the whole Technical Committee for determination, if appropriate.

Third Party Programs Technical Sub-Group Charter

Purpose

The Third Party Programs Sub-Group will explore issues that arise in the third-party preparation and verification of HPDs and formulate recommendations. It will provide an open forum for dialog on preparation and verification processes, certification methods, credentialing, best practices, etc. for the purpose of determining developments that will enhance the use and adoption of the HPD Open Standard.

Role and Responsibilities

The Third Party Programs Technical Sub-Group is responsible for:

· Bringing forward proposals to the Technical Committee for adjustments to preparation and verification processes that are considered appropriate to increase the integrity and credibility of HPDs.

· Devising certification and credentialing proposals for third party preparers and verifiers and bringing these forward to the Technical Committee for approval.

· Developing best practices related to preparation and verification of HPDs.

· Analyzing inquiries and issues raised in the use of the HPD Open Standard related to Third Party Verification.

· Engaging as needed with quality standards, professional accreditation, and other groups to develop potential solutions to the identified issues.

The Third Party Programs Technical Sub-Group is chartered to produce whatever materials are consistent with the Sub-Group’s mission and scope. As a Standing Sub-Group, it will develop a Work Plan for each year and a Progress Report at the completion of the year. These documents will be delivered to the Technical Committee for review and approval.

Lifecycle

The Third Party Programs Technical Sub-Group is a Standing Sub-Group with no sunset date. It will continue in operation until the HPDC Technical Committee votes to change its charter.

Membership

The Third Party Programs Technical Sub-Group will be composed of up to 13 representatives of verification program operators, users, and manufacturers. Sub-Group participants can be drawn from General and Affiliate Member companies. Expertise and experience in the HPD Open Standard and preparing HPDs, verification and certification, material science, and/or intellectual property protection is required.

The Third Party Programs Technical Sub-Group will be composed of representatives of two constituencies:

The first constituency within this TSG will consist of organizations actively engaged in the preparation and verification of HPDs. Organizations who are participants in the ongoing program will be invited by the Technical Committee Chair to provide a participant for the Sub-Group membership, subject to meeting Sub-Group membership criteria outlined above. Others who are interested in participating in the program are also invited to apply for membership by contacting the Technical Committee Chair.
The second constituency within this TSG will be representatives of member organizations who are experienced in the areas pertinent to preparation and verification, but are not themselves representatives of organizations providing these services. Typically, these will be representatives from manufacturer and user member categories, and also may include ecosystem members who bring relevant perspectives.

Leadership

The Technical Committee will appoint two Co-Chairs for the Sub-Group. The Technical Committee may, at its discretion, appoint a single Chair. The Chair/Co-Chairs may be members of the Technical Committee. The Chair/Co-Chairs must be representatives of General Members. The role of the Co-Chairs is to establish agendas for calls, facilitate discussion on calls, and work with HPDC staff to prepare the annual Work Plan and Progress Report. The Sub-Group Co-Chairs will serve as ex officio member of the Technical Committee and will be invited to attend TC meetings, participate in discussions, and contribute to work products as appropriate. Each Co-Chair is authorized to serve any of the functions in the absence of the second Co-Chair.

Terms and Term Limits

Appointments to the Sub-Group will be for a two-year term. When the Sub-Group is being established participants may be randomly selected for a one-year initial term in order to stagger terms. Appointments to the Sub-Group may be made at any time. There are no limits on reappointment.

Appointed leaders of the Sub-Group may serve two one-year terms, until either he or she resigns from the role, or is removed by the Technical Committee. In the event that the leadership term of the Chair or Vice Chair expires prior to their term of appointment to the Sub-Group, they will remain a member of the Sub-Group if they so desire.

Meetings

The Third Party Programs Technical Sub-Group will meet via teleconference on a regular schedule (generally 1–2 meetings per month) on a day and at a time that is mutually agreeable to members. As needed, the Sub-Group will hold interim meetings in between regular meetings. Members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Work of the Sub-Group will be accomplished by consensus. In cases where there is division on a topic, a vote will be taken and a majority of those present will be required for approval. A quorum consists of a simple majority of members of the group. The Chair can also elevate these issues to the whole Technical Committee.

Hazards Technical Sub-Group Charter

Purpose

The mission of the Hazards Technical Sub-Group is to review and update the specification in the HPD Open Standard for reporting the results of hazard screening of the Content Inventory reported in an HPD. This includes the structure, content, and updating process of the HPD Priority Lists, the inclusion of hazard screening methods, such as GreenScreen® for Safer Chemicals, and the use of hazard screening tools, such as automated List Translator™. The Sub-Group will develop and recommend improvements to the Technical Committee. It will review and make recommendations for evolution of the “Harmonized Method for Hazard Screening” that HPDC is developing with Clean Production Action, and any similar efforts to evolve the methodology of hazard screening and reporting that are pertinent to reporting information in the HPD Open Standard. It will also respond to issues that arise in hazard screening and reporting in practice, and make recommendations to the Technical Committee.

Role and Responsibilities

The Hazards Technical Sub-Group is responsible for:

· Evaluating the approach to choosing the HPD Priority Lists, developing an alternative approach if needed, and reviewing current/new lists for removal/inclusion.

· Evaluating existing or proposed hazard screening evaluations to be reported in the HPD Open Standard.

· Evaluating the approach to keeping hazard lists up-to-date, based on the “Harmonized Method.”

· Reviewing and making recommendations for chemical classes and other methodological components of the “Harmonized Method.”

· Identifying and responding to issues regarding practical application of hazard screening in the HPD, including needs for clarification, inconsistencies, and other issues.

The Hazards Technical Sub-Group is chartered to produce whatever materials are consistent with the Sub-Group’s mission and scope. As a Standing Sub-Group, it will develop a Work Plan for each year and a Progress Report at the completion of the year. These documents will be delivered to the Technical Committee for review and approval.

Lifecycle

The Hazards Technical Sub-Group is a Standing Sub-Group with no sunset date. It will continue in operation until the HPDC Technical Committee votes to change its charter.

Membership

The Hazards Technical Sub-Group will be composed of 8-12 representatives of ecosystem (tools and methods) representatives, manufacturers, suppliers, users, and other experts; the Technical Committee can increase the size of the Sub-Group if needed. Sub-Group participants can be drawn from General and Affiliate Member companies. Experience in hazard screening tools and methods; materials science; and materials chemistry is required. The Sub-Group may also recruit specific experts to form an ad hoc working group on any particular issue.

The Hazards Technical Sub-Group will be composed of representatives of two constituencies:

The first constituency within this TSG will consist of organizations actively engaged in the hazard screening methods, hazard lists, and other related topics. Organizations will be invited by the Technical Committee Chair to provide a participant for the Sub-Group membership, subject to meeting Sub-Group membership criteria outlined above. Others who are interested in participating in the program are also invited to apply for membership by contacting the Technical Committee Chair.
The second constituency within this TSG will be representatives of member organizations who are experienced as individuals in the areas pertinent to hazard screening.

Leadership

The Technical Committee will appoint two Co-Chairs for the Sub-Group. The Technical Committee may, at its discretion, appoint a single Chair. The Chair/Co-Chairs may be members of the Technical Committee. The Chair/Co-Chairs must be representatives of General Members. The role of the Co-Chairs is to establish agendas for calls, facilitate discussion on calls, and work with HPDC staff to prepare the annual Work Plan and Progress Report. The Sub-Group Co-Chairs will serve as ex officio members of the Technical Committee and will be invited to attend TC meetings, participate in discussions, and contribute to work products as appropriate. Each Co-Chair is authorized to serve any of the functions in the absence of the second Co-Chair.

Terms and Term Limits

Appointed leaders of the Sub-Group may serve 2 one-year terms, until either he or she resigns from the role, or is removed by the Technical Committee. In the event that the leadership term of the Chair or Vice Chair expires prior to their term of appointment to the Sub-Group, they will remain a member of the Sub-Group if they so desire.

Meetings

The Hazards Technical Sub-Group will meet via teleconference on a regular schedule (generally 1–2 meetings per month) on a day and at a time that is mutually agreeable to members. As needed, the Sub-Group will hold interim meetings in between regular meetings. Members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Work of the Sub-Group will be accomplished by consensus. In cases where there is division on a topic, a vote will be taken and a majority of those present will be required for approval. A quorum consists of a simple majority of members of the group. The Chair can also elevate these issues to the whole Technical Committee.

Social Equity Technical Sub-Group (SE TSG) Charter

The HPDC Social Equity Technical Sub-Group (SE TSG) is an ad hoc HPDC Technical Sub-Group. The work of the SE TSG is governed by this Charter, as approved and revised by the HPDC Board, and by the HPDC Operating Procedures for Groups.

Purpose

The SE TSG is an integrated group of volunteer members, appointed by the HPDC Technical Committee, that is convened to help HPDC develop the HPD Open Standard in the area of Social Equity.

The SE TSG was formed based on the recommendation of the Working Group on Social Equity, which was formed in May 2021 from volunteer HPDC members and HPDC Staff, including several HPDC Board Members. The Working Group scope was as follows:

• Working Group – Focus

• Define the scope of work HPDC should undertake to consider, and possibly include social equity information in the HPD Open Standard

• Define any other aspects related to social equity that are important for HPDC

• Examples of topics we will consider are:

• How to define social equity as it relates to building products

• What are the relationships between social equity, supply chain transparency and material health

• How to define and implement social equity measures associated with a building product

• How to balance constraints of current supply chain data availability with data being requested

• How to increase the diversity of participation in this effort to reflect those directly affected by social equity disparities

• Expected Outcome

• Recommended Work Plan for review and approval by HPDC Technical Committee and HPDC Board of Directors

• Timeframe for Working Group activity

• Meet every 3–4 weeks, May–September 2021

In September 2021, the Working Group concluded their efforts and brought their recommendations forward for Technical Committee and Board of Directors approval:

1. Proposed additions to HPD v3.0, as optional data elements. Introduce pre-v3.0 as pilot implementation

o ”Plant location”

2. Create Social Equity questionnaire

3. Propose formation of a Social Equity Technical Sub-Group

o Continue effort of Working Group to support above proposals and develop

The SE TSG is being formed to implement these recommendations. The work of the SE TSG will be guided by the following:

· Carry forward and evolve the work of the Working Group on Social Equity.

· The SE TSG will ensure participation of all categories of members – users, manufacturers, ecosystem, and community – to encourage integrative approaches to its work.

· The SE TSG will seek to balance technical rigor with market feasibility.

Roles and Responsibilities

The SE TSG has the following responsibilities, which are carried out working with HPDC Staff and the broader building industry community of practice:

· Gather and understand trends in social equity information and reporting practices.

· Assess social equity information for relevance to material health practice and feasibility of implementation.

· Develop proposals for social equity information to be included as additions/revisions of the HPD Open Standard. Work with other TSGs and Technical Committee to review, evaluate and gain approval.

· Review the progress of social equity practices in material health and the broader green building community of practice.

· Advise HPDC on other actions and programs to support and accelerate the adoption of social equity and material health practice in the building industry.

Membership

The SE TSG may include any number of members, as determined by the HPDC Technical Committee. The SE TSG will commence in December 2021. Initially, membership will be open to any HPDC member who participated in the Working Group on Social Equity. Additionally, and on an ongoing basis, HPDC will hold an annual Open Call for Applicants for membership on the Committee. Applicants will be reviewed by the Technical Committee, which will determine who is approved for membership. Every effort will be made by the Technical Committee to ensure that SE TSG membership reflects the diversity of HPDC, through representation of each of the membership categories: User, Manufacturer, Ecosystem, Community.

Leadership

The SE TSG has two Co-Chairs, who are appointed by the Technical Committee. Both must be representatives of HPDC General Member organizations. The Co-Chairs work with HPDC Staff to manage the activities of the Committee, facilitate all meetings of the Committee, and serve as a conduit of information between the Committee and the Technical Committee, by providing reports to the Technical Committee on a quarterly basis, or as requested by the Technical Committee.

Ad Hoc TSG

SE TSG is being initiated as an Ad Hoc TSG. The planned duration will be through December 2023. At that time, the Technical Committee will determine whether to continue with the SE TSG as a focused TSG, or to incorporate the work of the TSG into the work of the Standing TSGs.

Terms and Term Limits

The Co-Chairs may serve a maximum of two, two-year consecutive terms, or until either he or she resigns from the role or is removed by the Technical Committee.

Terms for SE TSG members are two years with a maximum of three consecutive terms. (All terms will conclude when the ad hoc SE TSG concludes, even if an individual has not completed a term.)

Meetings

The SE TSG will meet regularly, normally on a monthly basis and for one hour per meeting. Meetings will be by conference call unless a face-to-face meeting is scheduled. SE TSG members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Members of the SE TSG must attend six (6) of the last (8) meetings in order to have voting rights in a meeting and must attend at least 60% of the Committee’s meetings within a calendar year to retain their appointment, or to be a candidate for re-appointment.

Cookie	Duration	Description
cookielawinfo-checkbox-analytics	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics".
cookielawinfo-checkbox-functional	11 months	The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional".
cookielawinfo-checkbox-necessary	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-others	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other.
cookielawinfo-checkbox-performance	11 months	This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance".
viewed_cookie_policy	11 months	The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.