HPDC Technical Sub-Group Application

Call for Technical Sub-Group Applicants

The Health Product Declaration Collaborative’s Technical Committee has responsibility for development and maintenance of the HPD Open Standard. To assist the Technical Committee in this work, HPDC has established Technical Sub-Groups (TSGs) to address specific topics in further depth and detail. These TSGs examine issues and formulate recommendations for the Technical Committee. Their Charters are appended to this Call for Applicants.

The HPDC is issuing this Call for Applicants for a two-year term from 2021-2023 in the following TSGs:

Content Inventory: This TSG assesses need for ongoing evolution of disclosure methodology and data elements in the HPD Open Standard and proposes revisions. It also contributes to development of policies for Special Conditions guiding HPD content inventories and provides a forum for improvement of the HPD Open Standard based on the needs of diverse stakeholders and users. Experience in applying the HPD Open Standard as well as expertise in at least one topic area in the HPD are required.
Supply Chain: This TSG develops Best Practices for dealing with complex supply chain issues: secondary manufacturers, complex assemblies, proprietary information, and so forth. Expertise and experience in supply chain issues in various contexts is required.
Third Party Verification: This TSG manages the credentialing and methodology for independent review and verification of completed Health Product Declarations (HPDs). Experience in credentialing, quality standards, professional accreditation, or best practices related to preparation and verification of HPDs is required.
Hazards: This TSG addresses issues related to hazard screening and reporting, and other related topics such as GreenScreen methodology, chemical identification systems such as CAS RN, Special Conditions, etc. Experience with hazard screening methodologies, using data from HPDs for product selection, and/or use of data on related health data platforms is required.

Any representative of a member organization of the HPDC may apply to participate in any Sub-Group(s). Participants must have expertise and experience relevant to the Sub-Group activities as described below. Members will represent user, manufacturer, and as appropriate ecosystem perspectives.

Appointment to Standing TSGs is typically for a two-year term.

The time commitment for TSGs includes one-hour conference calls twice per month. Work may also be assigned between calls to conduct research, develop draft materials, and review drafts, as well as participating in informal working groups.

Expertise Required

Required Qualifications for all TSGs are:

Employee of an HPDC Member organization

Ability and willingness to commit time to this effort including:
- Attendance at regularly scheduled calls, generally two per month; attendance at 75% of calls is required to remain in good standing.
- Offline review of materials as needed between calls.
- Participation in special calls as needed.
- Participation in face-to-face meetings if scheduled.

Expertise and experience required for each TSG are described below.

Content Inventory: This TSG assesses need for ongoing evolution of disclosure methodology and data elements in the HPD Open Standard and proposes revisions. This includes development and evolution of Special Conditions and other Emerging Best Practices. Experience and expertise in one or more of the following is required:

Knowledge of and experience with the HPD Open Standard.
Product selection and/or specification.
Expertise in at least one topic (content) area, such as hazard lists, in the HPD.
Experience in gathering, analyzing, and applying data for completion of the HPD.
Toxicology/Chemistry/Industrial Hygiene/Material Science or other related fields.
Intellectual property protection.
Experience with the HPD Builder.

Supply Chain: This TSG develops Best Practices for dealing with complex supply chain issues: secondary manufacturers, complex assemblies, proprietary information, and so forth. Expertise and experience in one or more of the following is required:

Supply chain management and data collection.
Supply chain intellectual property protection.
Materials science and chemistry.
Product selection and/ or specification.
Experience with the HPD Builder.

Third Party Verification: This TSG manages the credentialing and methodology for independent review and verification of completed Health Product Declarations (HPDs). Expertise and experience in one or more of the following is required:

Knowledge of and experience with HPD Open Standard.
Experience in gathering, analyzing, and applying data for preparation of the HPD.
Experience in credentialing, verification, quality standards, professional accreditation.
Materials science, chemistry, industrial hygiene and/or toxicology.
Intellectual property protection.

Hazards: This TSG will review and develop recommendations on issues related to hazard screening and reporting in the HPD. This will ensure accurate, rigorous, complete, consistent, and reliable hazard reporting. Experience and expertise in one or more of the following required:

Hazard lists and sources.
Hazard screening methods, data sources, and issues, e.g., chemical classes.
Field of materials science, toxicology, industrial hygiene, chemistry and/or others relevant to hazard screening.
Hazard screening and assessment tools.

Application Process

Call for Applicants: HPDC Technical Sub-Groups

Individuals may serve on a maximum of two HPDC Technical Committee and/or Technical Sub-Group positions at any one time. Any member organization may not have more than one representative on a Sub-Group at any one time.

How to Submit an Application

Representatives of member organizations interested in serving on any of the groups included in this Call for Applicants must complete the appropriate online . This form will include at least the following information:

Applicant Name
Applicant Member Organization – name, address
Applicant Contact information – email, telephone
Submission Date
Technical Sub-Group (if applying for more than one, submit a separate form for each)
Statement of Interest
Experience/ expertise for each Qualification
Acceptance of requirements for attendance and participation
Attachment or link to resume/ CV (optional)

Please note that HPDC may invite candidates to serve on a Sub-Group for which they did not indicate interest based on the candidate’s expertise and the needs of each group.

Deadline

The deadline for submissions is Friday, March 26, 2020 at 5:00 PM Pacific Daylight Time. Applicants will be notified of selection in April and seats will be taken the first full week of May.

Process for Selection

Applications will be reviewed by HPDC staff for completeness and adherence to membership and other requirements. All applications that meet these criteria will be forwarded to the HPDC Technical Committee for review and selection (as appropriate to the Group). The Technical Committee may request that Staff assist in this process.

Technical Subgroup Charters

Content Inventory Technical Sub-Group Charter

Purpose

The mission of the Content Inventory Technical Sub-Group is to assess need for ongoing evolution of methodology and data elements in the HPD Open Standard and propose revisions.

Role and Responsibilities

The Content Inventory Technical Sub-Group is responsible for:

Analyzing content inventory data inputs to identify potential issues.
Analyzing inquiries from users and creators of HPDs on content inventory data and methodology to identify potential issues.
Engaging as needed with manufacturers and other experts to develop potential solutions to the identified issues.
Developing proposed revisions to the content inventory data elements and definitions, methods contained in the HPD Open Standard Format and Instructions, as appropriate, based on the above analysis.

The Content Inventory TSG will also assume responsibility for completing work on Special Conditions Best Practices, including:

Identifying Special Conditions that affect the ability of HPD creators to comply with instructions and requirements.
Drafting interim guidance to enable manufacturers to create HPDs for Special Conditions identified in the HPD Open Standard and new Special Conditions identified.
Developing best practices related to the Special Condition.
Bringing forward proposals to the Technical Committee for adjustments to the HPD Open Standard that are considered appropriate to enable the routine application of the Standard to previously-identified Special Conditions.

The Content Inventory Technical Sub-Group is chartered to produce whatever materials are consistent with the Sub-Group’s mission and scope. As a Standing Sub-Group, it will develop a Work Plan for each year and a Progress Report at the completion of the year. These documents will be delivered to the HPDC Technical Committee for review and approval.

Lifecycle

The Content Inventory Technical Sub-Group is a Standing Sub-Group with no sunset date. It will continue in operation until the HPDC Technical Committee votes to change its charter.

Membership

The Content Inventory Technical Sub-Group will be composed of 8-12 representatives of manufacturers, users, and other experts; the Technical Committee can increase the size of the Sub-Group if needed. They will be selected from respondents to a Call for Applicants that will be announced on the HPDC website and will be sent to all member companies and the Manufacturers Advisory Panel. Sub-Group participants can be drawn from General and Affiliate Member companies. Experience in applying the HPD Open Standard as well as expertise in data development, data analysis, supply chain data, and/ or hazard lists are required.

Leadership

The Technical Committee will appoint two Co-Chairs for the Sub-Group. The Technical Committee may, at its discretion, appoint a single Chair. The Chair/Co-Chairs may be members of the Technical Committee. The Chair/Co-Chairs must be representatives of General Members. The role of the Co-Chairs is to establish agendas for calls, facilitate discussion on calls, and work with HPDC staff to prepare the annual Work Plan and Progress Report. The Sub-Group Co-Chairs will serve as ex officio members of the Technical Committee and will be invited to attend TC meetings, participate in discussions, and contribute to work products as appropriate. Each Co-Chair is authorized to serve any of the functions in the absence of the second Co-Chair.

Terms and Term Limits

Appointments to the Sub-Group will be for a two-year term. When the Sub-Group is being established participants may be randomly selected for a one-year initial term in order to stagger terms. Appointments to the Sub-Groups may be made at any time. There are no limits on reappointment.

Appointed leaders of the Sub-Group may serve 2 two-year terms, until either he or she resigns from the role, or is removed by the Technical Committee. In the event that the leadership term of the Chair or Vice Chair expires prior to their term of appointment to the Sub-Group, they will remain a member of the Sub-Group if they so desire.

Meetings

The Content Inventory Technical Sub-Group will meet via teleconference on a regular schedule (generally twice per month) on a day and at a time that is mutually agreeable to members. As needed, the Sub-Group will hold interim meetings in between regular meetings. Members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Work of the Sub-Group will be accomplished by consensus. In cases where there is division on a topic, a vote will be taken and a majority of those present will be required for approval. A quorum consists of a simple majority of members of the Sub-Group. The Chair can also elevate these issues to the whole Technical Committee.

Supply Chain Technical Sub-Group Charter

Purpose

The purpose of the Supply Chain Sub-Group is to develop Best Practices for dealing with complex supply chain issues: secondary manufacturers, complex assemblies, proprietary information, and so forth, which will promote increased participation with the HPD Open Standard within the supply chain.

Role and Responsibilities

The Supply Chain Technical Sub-Group is responsible for:

Analyzing inquiries and issues raised in the use of the HPD Open Standard related to the Supply Chain.
Engaging as needed with manufacturers and other experts to develop potential solutions to the identified issues.
Developing best practices related to the supply chain.
Bringing forward proposals to the Technical Committee for adjustments to the HPD Open Standard that are considered appropriate to increased participation with the HPD Open Standard within the supply chain.

The Supply Chain Technical Sub-Group is chartered to produce relevant materials are consistent with the Sub-Group’s mission and scope. As a Standing Sub-Group, it will develop a Work Plan for each year and a Progress Report at the completion of the year. These documents will be delivered to the Technical Committee for review and approval.

Lifecycle

The Supply Chain Technical Sub-Group is a Standing Sub-Group with no sunset date. It will continue in operation until the HPDC Technical Committee votes to change its charter.

Membership

The Supply Chain Technical Sub-Group will be composed of 8-12 representatives of manufacturers, suppliers, users, and other experts; the Technical Committee can increase the size of the Sub-Group if needed. They will be selected from respondents to a Call for Applicants that will be announced on the HPDC website and will be sent to all member companies and the Manufacturers Advisory Panel. Sub-Group participants can be drawn from General and Affiliate Member companies. Expertise and experience in supply chain issues in various contexts and experience with the HPD is required.

Leadership

Terms and Term Limits

Appointed leaders of the Sub-Group may serve 2 one-year terms, until either he or she resigns from the role, or is removed by the Technical Committee. In the event that the leadership term of the Chair or Vice Chair expires prior to their term of appointment to the Sub-Group, they will remain a member of the Sub-Group if they so desire.

Meetings

The Supply Chain Technical Sub-Group will meet via teleconference on a regular schedule (generally twice per month) on a day and at a time that is mutually agreeable to members. As needed, the Sub-Group will hold interim meetings in between regular meetings. Members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Work of the Sub-Group will be accomplished by consensus. In cases where there is division on a topic, a vote will be taken and a majority of those present will be required for approval. A quorum consists of a simple majority of members of the group. The Chair can also elevate these issues to the whole Technical Committee.

Third Party Verification Technical Sub-Group Charter

Purpose

The Third Party Verification Sub-Group will explore issues that arise in the third-party preparation and verification of HPDs and formulate recommendations. It will provide an open forum for dialog on preparation and verification processes, certification methods, credentialing, best practices, etc. for the purpose of determining developments that will enhance the use and adoption of the HPD Open Standard.

Role and Responsibilities

The Third Party Verification Technical Sub-Group is responsible for:

Bringing forward proposals to the Technical Committee for adjustments to preparation and verification processes that are considered appropriate to increase the integrity and credibility of HPDs.
Devising certification and credentialing proposals for third party preparers and verifiers and bringing these forward to the Technical Committee for approval.
Developing best practices related to preparation and verification of HPDs.
Analyzing inquiries and issues raised in the use of the HPD Open Standard related to Third Party Verification.
Engaging as needed with quality standards, professional accreditation, and other groups to develop potential solutions to the identified issues.

The Third Party Verification Technical Sub-Group is chartered to produce whatever materials are consistent with the Sub-Group’s mission and scope. As a Standing Sub-Group, it will develop a Work Plan for each year and a Progress Report at the completion of the year. These documents will be delivered to the Technical Committee for review and approval.

Lifecycle

The Third Party Verification Technical Sub-Group is a Standing Sub-Group with no sunset date. It will continue in operation until the HPDC Technical Committee votes to change its charter.

Membership

The Third Party Verification Technical Sub-Group will be composed of up to 13 representatives of verification program operators, users, and manufacturers. Sub-Group participants can be drawn from General and Affiliate Member companies. Expertise and experience in the HPD Open Standard and preparing HPDs, verification and certification, material science, and/or intellectual property protection is required.

The Third Party Verification Technical Sub-Group will be composed of representatives of two constituencies:

The first constituency within this TSG will consist of organizations actively engaged in the preparation and verification of HPDs. Organizations who are participants in the ongoing program will be invited by the Technical Committee Chair to provide a participant for the Sub-Group membership, subject to meeting Sub-Group membership criteria outlined above. Others who are interested in participating in the program are also invited to apply for membership by contacting the Technical Committee Chair.
The second constituency within this TSG will be representatives of member organizations who are experienced in the areas pertinent to preparation and verification, but are not themselves representatives of organizations providing these services. Typically, these will be representatives from manufacturer and user member categories, and also may include ecosystem members who bring relevant perspectives.

Leadership

The Technical Committee will appoint two Co-Chairs for the Sub-Group. The Technical Committee may, at its discretion, appoint a single Chair. The Chair/Co-Chairs may be members of the Technical Committee. The Chair/Co-Chairs must be representatives of General Members. The role of the Co-Chairs is to establish agendas for calls, facilitate discussion on calls, and work with HPDC staff to prepare the annual Work Plan and Progress Report. The Sub-Group Co-Chairs will serve as ex officio member of the Technical Committee and will be invited to attend TC meetings, participate in discussions, and contribute to work products as appropriate. Each Co-Chair is authorized to serve any of the functions in the absence of the second Co-Chair.

Terms and Term Limits

Appointments to the Sub-Group will be for a two-year term. When the Sub-Group is being established participants may be randomly selected for a one-year initial term in order to stagger terms. Appointments to the Sub-Group may be made at any time. There are no limits on reappointment.

Appointed leaders of the Sub-Group may serve two one-year terms, until either he or she resigns from the role, or is removed by the Technical Committee. In the event that the leadership term of the Chair or Vice Chair expires prior to their term of appointment to the Sub-Group, they will remain a member of the Sub-Group if they so desire.

Meetings

The Third Party Verification Technical Sub-Group will meet via teleconference on a regular schedule (generally twice per month) on a day and at a time that is mutually agreeable to members. As needed, the Sub-Group will hold interim meetings in between regular meetings. Members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Work of the Sub-Group will be accomplished by consensus. In cases where there is division on a topic, a vote will be taken and a majority of those present will be required for approval. A quorum consists of a simple majority of members of the group. The Chair can also elevate these issues to the whole Technical Committee.

Hazards Technical Sub-Group Charter

Purpose

The mission of the Hazards Technical Sub-Group is to review and update the specification in the HPD Open Standard for reporting the results of hazard screening of the Content Inventory reported in an HPD. This includes the structure, content, and updating process of the HPD Priority Lists, the inclusion of hazard screening methods, such as GreenScreen® for Safer Chemicals, and the use of hazard screening tools, such as automated List Translator™. The Sub-Group will develop and recommend improvements to the Technical Committee. It will review and make recommendations for evolution of the “Harmonized Method for Hazard Screening” that HPDC is developing with Clean Production Action, and any similar efforts to evolve the methodology of hazard screening and reporting that are pertinent to reporting information in the HPD Open Standard. It will also respond to issues that arise in hazard screening and reporting in practice, and make recommendations to the Technical Committee.

Role and Responsibilities

The Hazards Technical Sub-Group is responsible for:

Evaluating the approach to choosing the HPD Priority Lists, developing an alternative approach if needed, and reviewing current/new lists for removal/inclusion.

Evaluating existing or proposed hazard screening evaluations to be reported in the HPD Open Standard.
Evaluating the approach to keeping hazard lists up-to-date, based on the “Harmonized Method.”
Reviewing and making recommendations for chemical classes and other methodological components of the “Harmonized Method.
”Identifying and responding to issues regarding practical application of hazard screening in the HPD, including needs for clarification, inconsistencies, and other issues.

The Hazards Technical Sub-Group is chartered to produce whatever materials are consistent with the Sub-Group’s mission and scope. As a Standing Sub-Group, it will develop a Work Plan for each year and a Progress Report at the completion of the year. These documents will be delivered to the Technical Committee for review and approval.

Lifecycle

The Hazards Technical Sub-Group is a Standing Sub-Group with no sunset date. It will continue in operation until the HPDC Technical Committee votes to change its charter.

Membership

The Hazards Technical Sub-Group will be composed of 8-12 representatives of ecosystem (tools and methods) representatives, manufacturers, suppliers, users, and other experts; the Technical Committee can increase the size of the Sub-Group if needed. Sub-Group participants can be drawn from General and Affiliate Member companies. Experience in hazard screening tools and methods; materials science; and materials chemistry is required. The Sub-Group may also recruit specific experts to form an ad hoc working group on any particular issue.

The Hazards Technical Sub-Group will be composed of representatives of two constituencies:

The first constituency within this TSG will consist of organizations actively engaged in the hazard screening methods, hazard lists, and other related topics. Organizations will be invited by the Technical Committee Chair to provide a participant for the Sub-Group membership, subject to meeting Sub-Group membership criteria outlined above. Others who are interested in participating in the program are also invited to apply for membership by contacting the Technical Committee Chair.
The second constituency within this TSG will be representatives of member organizations who are experienced as individuals in the areas pertinent to hazard screening.

Leadership

Terms and Term Limits

Meetings

The Hazards Technical Sub-Group will meet via teleconference on a regular schedule (generally twice per month) on a day and at a time that is mutually agreeable to members. As needed, the Sub-Group will hold interim meetings in between regular meetings. Members will also be asked to review documents and other tasks between meetings as needed. HPDC Operating Procedures for Groups provides guidance on procedures, attendance, and other policies.

Work of the Sub-Group will be accomplished by consensus. In cases where there is division on a topic, a vote will be taken and a majority of those present will be required for approval. A quorum consists of a simple majority of members of the group. The Chair can also elevate these issues to the whole Technical Committee.

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HPDC Technical Sub-Group Application

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